A Full Range of Event Management Services!
J2L Events can perform all activities necessary to produce and supervise an event of any size, including the following services:
- Event Operations and Management
- Sponsor/Exhibitor Sales and Management
- Marketing and Promotions
- Financial Management and Reporting
Anything is possible within your budget and timeframe. Because we operate a virtual office with lower overhead, we are able to be more flexible in the rates we charge.
Contact us for a quote!
Event Operations and Management
Manage all organizational activities:
Oversee all operational aspects of the event:
Manage all on-site services including:
Manage all necessary aspects of an exposition hall:
Oversee development of exposition directory including:
Assume the lead role in any on-site trade or consumer events:
Manage all organizational activities:
- Strategic event assessment
- Site Selection Process
- Sales plan development
Oversee all operational aspects of the event:
- Hotel negotiation and room block management
- Vendor negotiation and management
- General service contractor negotiation and selection
- Facility contract negotiation and management
Manage all on-site services including:
- Temporary labor
- Catering
- Decorator
- Security
- Fire safety and prevention
- Electrical
- Audio-visual
- Registration
- Cleaning
- Shipping
Manage all necessary aspects of an exposition hall:
- Interact with Sponsors, Exhibitors and Attendees on all issues
- Oversee floor logistics and Exhibitor set-up and move-out
- Create and distribute surveys
Oversee development of exposition directory including:
- Create exposition floorplan with Exhibitor listings
- Sell and gather Sponsor advertisements
- Gather listing of sessions, presenters, tours, schedules and other special events relevant to the event
- Oversee development and printing of exposition directory
- Oversee distribution of exposition directory onsite
Assume the lead role in any on-site trade or consumer events:
- Plan and manage all events
- Secure and manage entertainment and speakers
- Create event schedules / programs
- Manage event venues and rooms
- Oversee coordination of ceremonies, receptions and activities
Sponsor/Exhibitor Sales and Management
Research competition to generate new Sponsor and Exhibitor leads:
Oversee sales of booth space to all potential Sponsors/Exhibitors:
Conduct Sponsor/Exhibitor sales initiatives:
Fulfill Sponsor obligations:
Research competition to generate new Sponsor and Exhibitor leads:
- Maintain Sponsor/Exhibitor database
- Add new Sponsor/Exhibitor leads
Oversee sales of booth space to all potential Sponsors/Exhibitors:
- Provide customer service (i.e. toll-free number, exhibitor information, exhibitor data collection)
- Provide sales projections and reports
- Initiate booth pricing, rules and applicable regulations
- Distribute event materials to exhibitors
- Design and manage event floor plans
Conduct Sponsor/Exhibitor sales initiatives:
- Develop customizable Sponsorship packages
- Design and produce email marketing campaign
- Conduct outreach to industry and professional associations
- Conduct direct and follow up sales calls
Fulfill Sponsor obligations:
- Maintain frequent communication with Sponsors
- Gather Sponsor collateral materials
- Identify Sponsor opportunities and needs
- Ensure executables match Sponsor letters of agreement
- Provide overall VIP care of Sponsors
Marketing and Promotions
Support client’s consumer marketing initiatives:
Support client’s trade marketing initiatives:
Support client in website development:
Support client in development of Press/Media Relations:
Support client’s consumer marketing initiatives:
- Print advertisements
- Radio promotion
- Exhibitor coupons
- Event guide
- On-site exposure (on-site signage, sampling/literature distribution, promotional materials)
Support client’s trade marketing initiatives:
- Print ads/postcards
- Email notices
- Industry and professional associations outreach
Support client in website development:
- Outline necessary pages with approximate launch dates
- Provide regular updates of exhibitor, partner information and/or necessary forms
- Engage social media websites to boost event participation
Support client in development of Press/Media Relations:
- Review press releases
- Coordinate discussions with public relations representatives
- Incorporate press lists into registration process
- Create media room for media covering the event
Financial Management
and reporting
Maintain effective financial information:
Conduct ongoing and wrap-up reporting:
Maintain effective financial information:
- Outline event budget with client
- Maintain books for all monies received
- Oversee all vendor invoices
- Finalize billing invoices post-event
Conduct ongoing and wrap-up reporting:
- Conduct Exhibitor post-exposition follow-up
- Compile attendee survey and present results
- Submit detail-oriented wrap-up report to client and highlight areas of success or need
- Offer suggestions for future events